For shippers, 3PLs & freight brokers

Every freight bill, checked in realtime

One freight-native control layer that independently re-calculates every bill against contracts, shipment and market data, before payment. No chasing carriers, no disputing bills after they're paid. More freight, same team.

Request accessSee how it works
app.trylayn.com/invoices
Invoices
This month
DR
4,820
Invoices processed
4,425
Cleared straight-through
395
Exceptions
$142,500
Flagged before payment
Invoice
Carrier
Lane
Mode
Billed
Validated
Status
#48213
Meridian Freight Lines
Dallas → Chicago
LTL
$5,200.69
$3,870.80
Exception (3)
#48201
Meridian Freight Lines
Dallas → Chicago
LTL
$2,980.40
$2,980.40
Posted
#48198
Meridian Freight Lines
Dallas → Memphis
LTL
$3,410.00
$3,410.00
Cleared
#48176
Calhoun Carriers
Newark → Columbus
LTL
$4,180.00
$3,762.00
Exception (1)
#48155
Calhoun Carriers
Newark → Cleveland
LTL
$2,240.00
$2,240.00
Cleared
#48142
Brightway Freight
Dallas → Phoenix
LTL
$6,090.00
$6,090.00
Cleared
#48120
Brightway Freight
Dallas → Denver
LTL
$5,090.00
$4,517.00
Exception (2)
The problem

Freight bills are getting more volatile and harder to verify

Freight costs keep moving

Fuel, accessorials and detention change with every shipment - up to ±20% a year on the same lanes.

Invoice errors & fraud are common

5–8% of invoices carry wrong rates, duplicates or inflated accessorials. Fraud is up ~1,500% since 2021.

No system re-calculates freight properly

TMS runs ops, ERP runs accounting, generic AP tools route the bill. None of them re-calculate the charges.

Manual checks don't keep up

Freight expertise is hard to hire and train, and headcount doesn't scale with volume.

What Layn is

Every invoice - ingested, validated, routed

Ingest Layn pulls in every carrier invoice (EDI, carrier portal, PDF, or email), normalizes it and matches it to the appropriate shipment and contract.

Validate Each charge is re-calculated from your contract and market reference data (base rate, fuel index, accessorials, classification, duplicates), not just checked against the tendered estimate.

Route Clean invoices post to your ERP as coded, audit-ready liabilities. Exceptions route to ops and finance with the evidence attached for fast, effective resolution.

Carrier Invoices
EDI · Portal · PDF
TMS
Shipments
Contracts
Market Data
Fuel Index · NMFC · SMC3
Layn
MatchValidateRoute
ERP / Accounting
Approved Payables
Ops + Finance
Flagged Exceptions
Audit Trail
Spend Dashboards
How it works
01. Connect

Plug into your carriers, TMS and ERP

Layn pulls invoices from every channel and reads your shipment and contract data. No rip-and-replace.

SettingsIntegrations
6 connected+ Add source
Carrier invoice intake
Meridian Freight Lines
EDI
Connected
412 invoices/mo
Calhoun Carriers
Carrier portal
Connected
286 invoices/mo
Brightway Freight
PDF · email
Connected
198 invoices/mo
Stearns Transport
EDI
Connected
154 invoices/mo
Systems
MercuryGate
TMS
Connected
Synced 2m ago
NetSuite
ERP / AP
Connected
Synced 6m ago
02. Validate every charge

Every charge re-calculated, every flag backed by evidence

Layn recomputes each line - base rate, fuel, accessorials, duplicates - and attaches the proof for anything it flags.

Invoices#48213Validation
3 flaggedAdjustAccept
Invoice #48213·Meridian Freight Lines
Dallas, TX → Chicago, IL · PRO 0412889073 · Billed 8,400 lbs
NMFC class 100 → 70 · Matched ✓ SHP-100482
Flagged charges
As billed
Layn re-rated
Freight class reclassificationFlagged
$1,420.00
$587.11
Class 100 → 70 per SHP-100482 commodity; lower base rate.−$832.89
Fuel surcharge @ 28%Flagged
$811.00
$539.00
Capped at 22% of corrected linehaul per MRA §4.2 (EIA-indexed).−$272.00
Detention — 4.0 hrs @ $90Flagged
$360.00
$135.00
1.5 billable hrs after 2.5 hrs contract free time (gate 09:15–10:45).−$225.00
Show all4 charges validated as billed — Linehaul, Liftgate, Reweigh, NotifyValid
Billed$5,200.69→Validated payable$3,870.80$1,329.89flagged · 25.6%
03. Resolve exceptions

Flagged bills become tracked cases; Clean ones never wait

Only the exceptions route to an owner with a status - everything clean flows straight through to approval.

Exceptions3 open
Status: All
Invoice
Carrier
Caught
Owner
Status
#48213
Meridian Freight Lines
$1,329.89
D. Whitfield
In review
#48198
Brightway Freight
$186.40
D. Whitfield
Open
#48190
Calhoun Carriers
$95.00
P. Nair
Resolved
#48213 · Meridian Freight Lines$1,329.89 in dispute
OpenIn reviewResolved
3 flags · evidence attached · View validation
DWAssigned to Dana Whitfield · LogisticsSend dispute to Meridian Freight Lines
Activity
Oct 02 09:30Flagged by Layn ($1,329.89), routed to Logistics
Oct 02 09:31Evidence compiled: contract clauses + shipment record
04. Approve & post

One authorized, posted payable - coded and logged

Validated bills are approved within policy and posted straight to your ERP, correctly coded, with a full audit trail. Finance accrues uninvoiced freight on real rates, not guesses.

Approvals#48213
Posted to ERP
Payable · Invoice #48213 · Meridian Freight Lines
Dallas, TX → Chicago, IL · PRO 0412889073
Validated payable
$3,870.80
3 charges corrected · $1,329.89 disputed separately
ApprovedM. Alvarez (Controller) · within $5,000 auto-thresholdCodingFreight — Inbound · Dept 400 · GL 5120
Audit trail
10/02 08:14Ingested via EDI, matched to SHP-100482
10/02 08:15recalculated: 7 charges, 3 flagged ($1,329.89)
10/02 09:30Routed to Logistics (D. Whitfield)
10/02 11:05Approved by M. Alvarez ($3,870.80)
10/02 11:05Posted to ERP
Accruals$214,300from validated contract rates142 shipments delivered, not yet invoiced
05. Spend intelligence

Turn billing data into negotiation leverage

Layn shows what you're overpaying - by type and by carrier - so you walk into the next rate cycle with evidence, not anecdotes.

Spend intelligence· All carriers · last 30 days
Last 30 days
$142,500
Caught before payment
91.8%
Invoices auto-approved
8.2%
Exception rate
1.2 days
Avg. time to approve
Caught by category
Category
Caught
Accessorials
$54,300
Fuel
$35,100
Duplicates
$21,800
Rate / contract
$16,900
Detention
$14,400
By carrier
Carrier
Invoices
Exc. rate
Meridian Freight Lines
412
8.1%
Calhoun Carriers
388
5.4%
Brightway Freight
271
6.8%
Stearns Transport
203
4.9%
Cordova Logistics
156
9.2%
Who it's for

For businesses that move serious freight

For shippers

Stop leakage before payment; no clawbacks or carrier disputes to chase.
Clean bills auto-post; exceptions surface with evidence for fast resolution.
Defensible payments, accruals on real rates, a faster close.

For 3PLs & brokers

Protect margin on every load; settle accurately without adding headcount.
Rebill on validated numbers; stop leakage on both sides of the spread.
Hand customers clean freight data as a service edge.
Why Layn

Why choose Layn

Legacy audit firms

Audit only a sample, and only after you've paid - most bills are never scrutinized.

Generic AP tools

Log and route the invoice, but are blind to freight-specific charge logic.

In-house (headcount + spreadsheets)

Needs freight specialists that are hard to hire, train and scale cost-effectively.

Layn
Every bill re-calculated live, not a sample
Freight-native charge logic
No new headcount
Early access

Risk-free trial

Send us a recent batch of carrier invoices and we'll show you what errors Layn catches.